Manual > Importing Invoice-details Declared in e-Way Bill System into Form GSTR-1 (2024)

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How can I import invoice-details, declared in e-Way Bill System, into Form GSTR-1? I. 4A, 4B, 4C, 6B, 6C - B2B, SEZ, DE Invoices 4a. If the number of B2B EWB invoices are less than or equal to 50 4b. If the number of B2B EWB invoices are more than 50 but less than or equal to 500 4c. If the number of B2B EWB invoices are more than 500 II. 5A - B2C (Large) Invoices 4a. If the number of invoices are less than or equal to 50 4b. If the number of B2CL EWB invoices are more than 50 but less than or equal to 500 4c. Ifthe number of B2CL EWB invoices are more than 500 III. 6A - Exports Invoices 4a. If the number of invoices are less than or equal to 50 4b. If the number of EXP invoices are more than 50 but less than or equal to 500 4c. If the number of EXP invoices are more than 500 IV. 7 - B2C Others 4a. If the number of invoices are less than or equal to 50 4b. If the number of EXP invoices are more than 500 V. 12 - HSN-wise-summary of Outward Supplies 3a. If the number of HSN-wise EWB invoices are less than or equal to 50 3b. If the number of HSN-wise EWB invoices are more than 50 but less than or equal to 500 3c. If the number of HSN-wise EWB invoices are more than 500 FAQs References

Manual

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How can I import invoice-details, declared in e-Way Bill System, into Form GSTR-1?

To import invoice-details, declared in e-Way Bill System, into Form GSTR-1; perform following steps:

Login at GST Portal, navigate to GSTR-1 page of the selected tax period and generate GSTR-1 Summary
Import invoices, declared in e-Way Bill System, into the following tiles of the generated GSTR-1 Summary page:

4A, 4B, 6B, 6C - B2B,SEZ, DE Invoices (To import invoice-details for taxable outward supply transactions between registered taxable entities/persons from e-Way Bill System)
5A - B2C (Large) Invoices (To import invoice-details for taxable outward inter-State supply transactions between a Registered Supplier and an Unregistered Buyer, where the invoice value is more than Rs 2.5 lakh, from e-Way Bill System)
6A - Exports Invoices (To import invoice-details for supplies exported, from e-Way Bill System)
7 - B2C (Others) (To import invoice-details for taxable outwards supplies to a customer where invoice value is less than Rs. 2.5 lakh and all intra state supplies to unregistered customers, from e-Way Bill System)
12 - HSN-wise-summary of Outward Supplies (To download the summarized HSN-wise invoice-details of all outward supplies)

Click each hyperlink to know more.

I. 4A, 4B, 4C, 6B, 6C - B2B, SEZ, DE Invoices

To import B2B EWB invoices in the Form GSTR-1, perform following steps:

1. Click the 4A, 4B, 4C, 6B, 6C - B2B, SEZ, DE Invoices" tile.

2.Click the IMPORT EWB DATA button.

Note: EWB details will be available in GST portal based on the e-Way bills pertaining to outward supply generated during the relevant tax period.

Note: Click on “IMPORT EWB DATA” tile to import details of e way bills generated for the selected period, if any.

3. To add record in the B2B table, click the ADD RECORD button. Enter the required details. Click the SAVE button. A Success message will be displayed.

4. Based on the number of invoices of current tax period present in the EWB System, a page will be displayed. Click the following hyperlinks to know what happens in each case:

4a. If the number of invoices are less than or equal to 50

4b. If the number of invoices are more than 50 but less than or equal to 500

4c. If the number of invoices are more than 500

4a. If the number of B2B EWB invoices are less than or equal to 50

If the number of invoices are less than or equal to 50, following page gets displayed. Perform the steps as mentioned below or click the BACK button to go to the previous page.

4a(i). If required, click the DOWNLOAD button to download the invoices in CSV format or go to step 2a(ii) to import the data.

4a(ii). Select all the invoices by selecting the All selection box or select the selection boxes against the invoices to be imported. As you make your selection, the "IMPORT" button gets enabled. Click the IMPORT button.

4a(iii). An Information popup is displayed. Click the OK button.

4a(iv). A Success popup is displayed. Click the CLOSE button.

4a(v). After a few minutes, click the refresh button on the top and processing Status gets displayed in the "Import History" table.

Note: In case the invoices are processed with error, error report gets generated in JSON format, which can be viewed in the Offline tool to correct the same. Please click here. to view the step-by-step instructions on how to do this in the "Open Downloaded Error File – GSTR1" section of the Offline Tool Manual.

4a(vi). Click the Edit button in the "Actions" column or the hyperlink in the "Invoice No." column to make changes to the invoice.To know how to do this, click here.

4a(vii). The B2B Invoices-Summary page is displayed. Click the Edit button in the "Actions" column or the hyperlink in the "Invoice No." column to make changes to the invoice. To know how to do this, click here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

4b. If the number of B2B EWB invoices are more than 50 but less than or equal to 500

If the number of invoices are more than 50 but less than or equal to 500, following page gets displayed. Perform the steps as mentioned below or click the BACK button to go to the previous page.

4c. If the number of B2B EWB invoices are more than 500

If the number of invoices are more than 500, following page gets displayed. Perform the steps as mentioned below or click the BACK button to go to the previous page.

4c(i). Click the GENERATE FILE TO DOWNLOAD button.

4c(ii). A message asking you to wait for 20 minutes gets displayed.

4c(iii). After 20 minutes, another message is displayed and a download link is also provided below the GENERATE FILE TO DOWNLOAD button. Click the link to download a zipped folder containing the B2B EWB invoices in excel format.

4c(iv). Right-click on the zipped folder and click Extract All.

4c(v) Unzipped Excel File gets displayed. Click it to open it.

4c(vi). The downloaded B2B EWB invoices get displayed. To upload these invoices using the offline utility, follow the steps mentioned here.

Note: Make sure you duly enter any supply detail which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

II. 5A - B2C (Large) Invoices

To import B2CL EWB invoices in Form GSTR-1, perform the following steps:

1. Click the 5A - B2C (Large) Invoicestile.

2. Click the IMPORT EWB DATA button.

Note: EWB details will be available in GST portal based on the e-Way bills pertaining to outward supply generated during the relevant tax period.

3. To add record in the B2C table click the ADD Record button. Enter the required details and click SAVE. A Success message will be generated.

4. Based on the number of invoices of current tax period present in the EWB System, a page will be displayed. Click the following hyperlinks to know what happens in each case:

4a. If the number of invoices are less than or equal to 50

4b. If the number of invoices are more than 50 but less than or equal to 500

4c. If the number of invoices are more than 500

4a. If the number of invoices are less than or equal to 50

If the number of invoices are less than or equal to 50, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

4b. If the number of B2CL EWB invoices are more than 50 but less than or equal to 500

If the number of invoices are more than 50 but less than or equal to 500, following page gets displayed. Perform the steps as mentioned below.

4b(i). Click the DOWNLOAD button. A "b2cl.csv" file gets downloaded as shown below.

4c. Ifthe number of B2CL EWB invoices are more than 500

If the number of B2CL EWB invoices are more than 500, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentionedhere.

Note:Make sure you duly enter any supply detail which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

III. 6A - Exports Invoices

To import export invoices in Form GSTR-1, perform the following steps:

1. Click the 6A - Exports Invoicestile.

2. Click the IMPORT EWB DATA button.

Note: EWB details will be available in GST portal based on the e-Way bills pertaining to outward supply generated during the relevant tax period.

3. To add record in the Export table click the ADD Record button. Enter the required details and click SAVE. A Success message will be generated.

4. Based on the number of EXP invoices of current tax period present in the EWB System, a page will be displayed. Click the following hyperlinks to know what happens in each case:

4a. If the number of invoices are less than or equal to 50

4b. If the number of invoices are more than 50 but less than or equal to 500

4c. If the number of invoices are more than 500

4a. If the number of invoices are less than or equal to 50

If the number of EXP invoices are less than or equal to 50, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

4b. If the number of EXP invoices are more than 50 but less than or equal to 500

If the number of EXP invoices are more than 50 but less than or equal to 500, following page gets displayed. Perform the steps as mentioned below.

4b(i). Click the DOWNLOAD button. A "exp.csv" file gets downloaded as shown below.

4b(ii). To view the downloaded invoices, click on the downloaded exp.csv sheet to open it. To upload these invoices using the offline utility, please follow the steps mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

4c. If the number of EXP invoices are more than 500

If the number of EXP invoices are more than 500, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

IV. 7 - B2C Others

To import 7 - B2C Others invoices in Form GSTR-1, perform the following steps:

1. Click the7 - B2C (Others)tile.

2. Click the IMPORT EWB DATA button.

Note: EWB details will be available in GST portal based on the e-Way bills pertaining to outward supply generated during the relevant tax period.

3. To add record in the B2C table click the ADD Record button. Enter the required details and click SAVE. A Success message will be generated.

4. Based on the number of B2CS invoices of current tax period present in the EWB System, a page will be displayed. Click the following hyperlinks to know what happens in each case:

4a. If the number of invoices are less than or equal to 50

4b. If the number of invoices are more than 500

4a. If the number of invoices are less than or equal to 50

If the number of B2CS invoices are less than or equal to 50, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

4b. If the number of EXP invoices are more than 500

If the number of B2CS invoices are more than 500, perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

V. 12 - HSN-wise-summary of Outward Supplies

To import HSN-wise EWB invoices in the Form GSTR-1, perform the following steps:

1. Click the 12 - HSN-wise-summary of outward suppliestile.

2. Click the IMPORT EWB DATA button.

Note: EWB details will be available in GST portal based on the e-Way bills pertaining to outward supply generated during the relevant tax period.

3. Based on the number of invoices of current tax period present in the EWB System, a page will be displayed. Click the following hyperlinks to know what happens in each case:

3a. If the number of invoices are less than or equal to 50

3b. If the number of invoices are more than 50 but less than or equal to 500

3c. If the number of invoices are more than 500

3a. If the number of HSN-wise EWB invoices are less than or equal to 50

If the number of HSN-wise EWB invoices are less than or equal to 50, following page gets displayed. Perform the steps as mentioned below or click the BACK button to go to the previous page.

3a(i). Click the DOWNLOAD button. An "hsn.csv" file gets downloaded as shown below.

3a(ii). To view the downloaded HSN-wise EWB invoices, click on the downloaded hsn.csv sheet to open it. To upload these invoices using the offline utility, please follow the steps mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

3b. If the number of HSN-wise EWB invoices are more than 50 but less than or equal to 500

If the number of HSN-wise EWB invoices are more than 50 but less than or equal to 500, following page gets displayed. Perform the steps as mentioned below.

3b(i). Click the DOWNLOAD button. An "hsn.csv" file gets downloaded as shown below.

3b(ii). To view the downloaded HSN-wise EWB invoices, click on the downloaded hsn.csv sheet to open it. To upload these invoices using the offline utility, please follow the steps mentioned here.

Note: Make sure you duly enter any supply detail. which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

3c. If the number of HSN-wise EWB invoices are more than 500

If the number of HSN-wise EWB invoices are more than 500, following page gets displayed. Perform the same steps you would have performed to import B2B invoices, as mentioned here.

Note: Make sure you duly enter any supply detail which was not covered in the e-Way Bill data, against the relevant tab separately in Form GSTR-1 before filing.

Go back to the Main Menu

FAQs

Manual > Importing Invoice-details Declared in e-Way Bill System into Form GSTR-1? ›

Step 1: Log in to the GST Portal with valid login credentials. Step 2: Go to Services > Returns > Returns Dashboard. Step 3: On the 'File Returns' page, select the financial year and the relevant return filing period from the drop-down menu, and click on 'Search'.

How do I import data from e invoice to Gstr 1? ›

Discover More Details ›

How do I import an e-way bill into Gstr 1? ›

On the GST Portal, the "Import EWB Data" button has been added in the following tiles of the Form GSTR-1 page. By clicking on this button, you can easily import their respective details of outward supply invoices, as indicated in the-Way Bill, into Form GSTR-1: 4A, 4B, 4C, 6B, 6C - B2B Invoices.

Discover More Details ›

How do I upload an invoice to Gstr 1? ›

To manually upload invoice to GSTN, follow the steps below:

Step 1: Login to your GST account. GST Login.
Step 2: Select the month for which you wish to upload GST invoices. ...
Step 3: Select GSTR-1 Return and Click on Prepare Online. ...
Step 4: Upload B2B Invoice Details. ...
Step 5: Upload B2C Large Invoice Details.

Sep 15, 2021

See Details ›

What is the difference between Gstr 1 and EWAY bill? ›

While GSTR1 is essentially a detailed report on all of your outward supplies, EWB is a sub-set to the GSTR 1 carrying details of only those outward supplies where there is the movement of goods over and above a threshold limit.

View Details ›

How do I enter data into Gstr 1? ›

Index

Log in and navigate to the GSTR-1 return.
Select quarterly or monthly GSTR-1 filing.
Download and edit e-invoice data (if applicable)
Enter details for the current tax period in the various tiles. B2B. ...
Generate the GSTR-1 summary.
Preview the GSTR-1.
Acknowledge and submit the GSTR-1 return.
File GSTR-1 with DSC or EVC.

Jun 7, 2024

Read The Full Story ›

What to do if an e-invoice is not reflecting in GSTR 1? ›

Details of e-invoices auto-populated in GSTR-1 can be edited/deleted by the taxpayer. However, in such cases, the 'Source', 'IRN' and 'IRN date' fields will be reset to blank in respective tables of GSTR-1. Such edited documents will be treated as if they were not auto-populated but uploaded separately by taxpayer.

Read On ›

How to prepare import e-way bill? ›

Steps for Creating an E-Waybill in Imports

Procurement Stage.
Shipment Handling Stage.
Customs Clearance Stage.
E-way Bill Generation Stage.
Printing Stage.
Personal Carriage Imports.
Diplomatic cargo consignments.
Special Condition Goods.

More items...

Feb 6, 2024

Read The Full Story ›

How do I import an Excel file into Gstr 1? ›

Download GSTR 1 xlsx format from the ERP. ...
Go to URL https://www.gst.gov.in/download/returns. ...
Click on it.
On successful setup and installation, open GST Offline Tool.
Click on Upload New Invoice / other data for return - New. ...
Click on Import Files.
Click on Import Files and select your GSTR 1 XLSX file.

More items...

Mar 23, 2023

See Details ›

How do I upload an e invoice to GST? ›

Steps to Generate an e-Invoice in GST Portal

Invoice Generation.
Generation of Invoice Registration Number.
Upload on Invoice Registration Portal.
IRP Validation of Invoice Information.
QR Code and Digital Signature Generation.
Transmission of e-invoice Data to E-way Bill Portal and GST System.

More items...

May 27, 2024

Learn More Now ›

How do I add an export invoice to Gstr 1? ›

Step 1: Login to GST portal.

Step 2: Go to 'Services' > ''Returns' > 'Return Dashboard' > 'GSTR-1'
Step 3: Select the month for which you want to file Table 6A of GSTR and click on 'SEARCH'.
Step 4: Click on the 'Table 6A of FORM GSTR-1' tile.
Step 5: Click on the button 'ADD INVOICE' to start filing the return.

Jan 18, 2024

Learn More Now ›

How do I edit an e-invoice in Gstr 1? ›

Steps to Edit E-Invoice Data In GSTR-1

Step 1: Login and navigate to the GSTR-1 return. Log in to the GST portal with your credentials. ...
Step 2: Download details from the E-Invoices. Click the Download Details from e-invoices (excel) button to download e-invoice data. ...
Step 3: Edit E-invoice data from GSTR-1.

Explore More ›

How can I add a missing invoice in GSTR 1 after filing? ›

Unlike some other tax return processes, there is no provision for revising a submitted GSTR-1 under the GST return system. In such cases, the missed invoices should be considered in the upcoming filing of GSTR-1.

Get More Info Here ›

How do I import e way bill data into Gstr 1? ›

To import B2B EWB invoices in the Form GSTR-1, perform following steps:

Click the 4A, 4B, 4C, 6B, 6C - B2B, SEZ, DE Invoices" tile.
Click the IMPORT EWB DATA button. ...
To add record in the B2B table, click the ADD RECORD button.

More items...

See Details ›

How do I generate an eway bill along with an e invoice? ›

How will e-way bills be generated after the e-invoicing system gets implemented?

Upload the invoice to the invoice registration portal.
The GSTN will verify the mandatory details, and upon successful validation, the IRP will issue a unique number called invoice reference number and a QR code on the invoice.

More items...

Feb 12, 2024

Show Me More ›

What is the difference between e invoice and Ewaybill? ›

From day-one, E-Invoice is seamlessly integrated with e-Way bill system and accordingly e-Way bills are generated along with e-Invoice. That is, during e-Invoice generation, if the transportation details are sent, the e-Waybill is automatically generated.

Can an e-invoice be amended in GSTR 1? ›

Cancellation/Amendment of Reported Invoice:

Where needed, the seller can cancel IRN for an e-invoice already reported within specified time. Amendment of e-invoice already uploaded on IRP will be done only on GST portal, while filing GSTR-1. Amendment of invoices is not possible through the IRP.

Get More Info ›

Is an e-invoice auto-populated in GSTR 1? ›

The tax-period of GSTR-1 in which the e-invoice will be auto-populated will be as per the Document Date, irrespective of the date on which the document (invoice, debit note, credit note) was reported on the IRP & the IRN was generated (Date of Generation).

See Details ›